Diraa hr services jobs - Accountant

Roles and Responsibilities

Finance and Accounting

• General accounting tasks, including reconciling and maintaining balance sheet accounts and general ledger operations, preparing journal entries, preparing monthly closing and financial reports, preparing account/bank reconciliations;
• Perform finance analysis, reporting and management tasks;
• Oversee the validation of transactions and verification of their overall impact on the general accounts;
• Lay down and validate the accounting systems and tools;
• Review financial paperwork and procedures, provide recommendations and make necessary changes;
• Ensure all expenses are within assigned project budget and verify the completeness of all required supporting documentation for all payments vouchers;
• Prepare payments, bank transfers and do the bank transactions

• Produce periodic financial reports and other financial documents for the management of the ASEAN Foundation in accordance with the prevailing policies and procedures;
• Prepare financial reports for donor(s);
• Ensure timely and accurate monthly and year end closure of accounts, including bank reconciliation, and submit reports to the Executive Director as per prescribed deadlines;
• Prepare invoice to the projects for services and cost share
• Ensure account receivables and payables activities are performed accurately and timely;
• Settle amounts due, or recover outstanding receivables;
• Identify and resolve invoicing issues, accounting discrepancies and other financial related issues;
• Assist in designing, implementing, and maintaining audit-compliant internal financial controls;

• Prepare and coordinate financial audit;
• Ensure timely and effective follow up to audit observations and recommendations;
• Update the Executive Director on financial status of the organisation;
• Protect ASEAN Foundation’s assets through maintenance of asset register, internal control and audit procedures; and
• Prepare staff payroll administrations, including fringe benefit computations.

Grant Management

• Assist the Grant Management Officer/Programme Officer in reviewing budget proposals of grantees and sub-contractors

Administrative

• Ensure proper and complete documentation and filing for easy retrieval of all accounting related documents;
• Identify and provide feedback and suggestions to management related to improvements to the ASEAN Foundation's policies, procedures, processes and financial systems and related programs;
• Track benefit accumulation for the foundation staff and produce monthly summary;
• In collaboration with the Administrative Associate, implement the ASEAN Foundation’s procurement of goods and services in accordance with the prevailing policies and procedures, obtain written requests for quotations, tracking items ordered, and maintain inventory control and contract tracking system; and
• Perform other duties as assigned by the Executive Director and the Direct Supervisor.

Person Specifications