Position: Admin cum Receptionist (Female only)
Department: Administration
Location: Hyderabad
Summary:
The Admin cum Receptionist play a crucial role in providing necessary support to all and maintaining an efficient and welcoming front desk area. This position requires excellent organizational skills, strong communication abilities, and a customer-focused mindset to ensure smooth daily operations and a positive experience for visitors, clients, and employees in Kireeti Soft
Responsibilities:
· Reception Duties:
o Greet visitors, clients, and employees in a friendly and professional manner.
o Answer phone calls, screen and transfer them appropriately.
o Maintain a tidy and organized front desk area.
o Provide general information and assistance to visitors.
o Receive and distribute incoming mail and packages.
o Manage visitor logs and issue access badges as required.
o Handle inquiries and resolve or escalate them to the appropriate department or individual.
· Administrative Support:
o Provide administrative assistance to various departments as needed, especially working closely with the HR department.
o Support HR department with tasks such as employee onboarding, record keeping, and maintaining personnel files.
o Manage and maintain office supplies inventory, anticipating needs and placing orders when necessary.
o Assist with travel arrangements and accommodations for employees or guests.
o Prepare and distribute internal communications, memos, and announcements.
o Assist with basic bookkeeping and expense tracking, including processing invoices and reconciling expenses.
· Facilities Management:
o Coordinate maintenance and repairs for office equipment and facilities.
o Liaise with external vendors and service providers to ensure efficient delivery of services.
o Monitor and order office supplies, ensuring stock levels are maintained.
o Oversee the cleanliness and organization of common areas, including conference rooms and kitchenettes.
Requirements:
o High school diploma or equivalent; additional certification in office administration is a plus.
o Proven experience as an administrative assistant, receptionist, or in a similar role with pleasing and pleasant personality
o Excellent verbal and written communication skills.
o Excellent in English & Telugu (Hindi would be beneficial)
o Strong organizational and multitasking abilities, with great attention to detail.
o Proficient in using office software and equipment, such as Microsoft Office Suite and telephone systems.
o Professional appearance and demeanor.
o Ability to handle sensitive and confidential information with integrity.
o Customer service-oriented mindset with the ability to interact effectively with diverse individuals.
o Strong problem-solving skills and ability to remain calm under pressure.
o Willing to handle additional tasks if given.
If you are interested or know anyone interested, please visit our office with an updated CV between 11:30am - 5pm from Monday - Saturday or call us
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