Caretel Infotech Ltd jobs - Admin Specialist

Operations and Planning Data Analysis Supply Chain Background Generating reports on time and sending it to the management Who can coordinate the current CFA. Coordinate with Vendors Bill Processing Agreement Copy Daily MIS Report Agreement Copy NOC Collection Prepare the dashboard and sending it to the management Warehouse and Logistic Activities Co-ordinate with CFAs for Daily/Weekly/Monthly MIS Reports which need to compile, Save on Share Drive & Shared with respective stakeholders Weekly Space Availability Weekly GIT Report & Follow for Timely Delivery Weekly / Monthly Logbook Final Monthly / YTD Logbook Monthly BBND Report Monthly Invoice Deviation Monthly Stock Count / Inventory Report Monthly / Quarterly Discard Report Monthly Customer Complaint Report Monthly CFAs Check List Monthly SC KPI Sheet to be updated Vendor, CFAs & Supplier Co-ordination Tracking of Agreements & Request to timely renewal. End to End Bills Tracking for timely payment to vendors. Fortnightly Update on Various Bills Status. Co-ordinate with CFA & CPU to resolve the query on time. Quarterly NOC/SOA to be collected from Vendors. APD Tracker Update, Reversal Co-ordination and follow-up Sharing APD Tracker with CFAs to collected weekly status. Centrally Co-ordinate with CFAs, Patient & Vendors for Timely Pickup Co-ordinate with Business for Patient Query or any Issue on pickup. Delay in Pickup ? 15 Days must be tracked on daily basis. VAPs Issuance & Withdrawal and Sample Issuance status update Fortnightly status update of VAPs Issuance & Withdrawal through SFE. Fortnightly status update of Sample Issuance & Delivery through SFE. Co-ordinate with CFAs for timely update the status of VAPs & Sample. Co-ordinate with Business for Patient Query or any Issue on pickup. Delay in update ? 15 Days must be tracked on daily basis. Planning Activities Develop and update daily MISs on Stock availability, Sales reports and Executive Dashboards. Develop and update Monthly MISs (Stock Update, Demand Dashboards, Master Data file, Tender Sales File.) Responsible for Stock Replenishment in WK 1 of each month and follow-up with CFAs to ensure adherence. Working closely with the Planners and daily Tracking of Orders and stock levels at all depots to check for any stock outs. Monthly gather and manage the Sales Requirement from Field force, updating the same in the stock sheet and initiating movement plan basis months requirement to JITs from Mother Depot and develop further methods to improve and tracking. Ensuring timely movement of stocks and responsible for Zero stock outs and 100 PERCENT Fill rates. Regular follow up with Depots to ensure Inter Depot movements are completed in the agreed timeframe. Develop Sales Index/Forecast consumption file and refresh every Ten-day period to check for Over indexed and Under indexed Products and Provide to Demand & Supply Planner, To be Shared with Business as well. Effectively manage stakeholders, and other internal groups through effective communication and Provide adhoc reports to both Internal and External stakeholders on Stock availability. Updating timely information wrt. Shipment arrival and planning Stock movement mid-month to support sales closing. Provide fact-based recommendations and insights to key stake holders in terms of any short stock and corresponding mitigation plan. Working closely with Demand Planner and Logistics Manager for updating Demand Dashboards & Logistics related MISs on an ongoing basis. Doing regular statistical analysis to add value and ensure Hygiene check in Data wrt. Codes.