ORBIS Hospitality Services Pvt Ltd jobs - Admin Support

Admin Support

ORBIS Hospitality Services Pvt Ltd
experience 0 to 3 Years
salary Salary not disclosed
qualification
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Posted: 3 Years ago
Views: 1
Applications: 1
Openings: 1

Job Description

Role

Incubent will work closely with the Enrichment/PE Team to deliver the requirements. Will ensure accurate, expedient, and efficient delivery of service to all staff, students and parent community.

Key Accountabilities

Communication

  • Prepare Agenda and compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Draft, type correspondence and proofread copy, sort, and distribute information.
  • Maintain staff contact details and email lists.
  • Maintain notice boards and bulletins.

Procurement
  • Create requisitions for items.
  • Collate and record all requisitions for the program.
  • Follow up with the Procurement team on orders for items to be used during an event or the term.
  • Check with items once delivered and add to inventory.

Finance
  • Creation of end of term Accounts sheets from Attendance data during Term and Summer School.
  • Liaison with Accounts Department for end of Term payments.
  • Monitor student Invoice for Enrichment fees at the beginning of Term and Summer School.
  • Liaise with Accounts Department over reimbursement of fees following student withdrawal from the Programme.
  • Budgeting and Budget Projection for the Programme Overall support during sessions Planning and supporting Enrichment Events. Overview of sessions during Enrichment lessons.
  • Support with answering queries from parents and students.

Admin
  • Responsible for the preparation, mailing and filing of correspondence.
  • Facilitate meetings and appointments for the purpose of gathering information, providing information, making appointments and preparing routine correspondence.
  • Contact, schedule and arrange meetings and appointments.
  • Regulate the flow of walkin visitors.
  • Organize, coordinate and plan events.
  • Maintaindatabaseasrequired.
  • Respond to complex queries efficiently.
  • Coordinate for breakdowns, computer spares and sales support and liaise between departments.
  • Monitor, record and follow up on attendance punctuality.
  • Communicate through phone calls, emails, flyers as required.
  • Liaise with members of the Facilities team to ensure timely attention is given to Health and Safety issues and rectifications.

This Job Description does not define all duties and responsibilities of the position and the school may assign other tasks from time to time to help operationalize the role. The school may review and modify or amend the Job Description as needed after discussion with the position holder.

Experience Relevant experience3 5 years

Qualifications

  • Proficiency in Microsoft Word and Excel Fiscal management
  • Creation of spreadsheet for daily and termly attendance for facilitators and payouts Mapping exercises, surveys and data collation
  • Personal Attributes Excellent verbal and written communication skill.
  • Capable of handling parent queries politely Extensive people management skills Maintain high ethical standards and display integrity at all times.

Competencies: Will follow admin competencies


Job Particulars

Role HR
Who can applyFreshers and Experienced (0 to 3 Years )
Hiring Process Face to Face Interview
Employment TypeFull Time
Job Id366153
Job Category Diploma
StateDelhi
Country India

About Company

ORBIS Hospitality Services Pvt Ltd
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