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Mcgill University jobs - Administrative Assistant

Administrative Assistant

Mcgill University

location

experience

0 to 3 Years

salary

Salary not disclosed

qualification

Any Graduate, Other Course

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Posted: 3 Years ago

Views: 8

Applications: 2

Openings: 1

Job Description

Administrative Assistant
Arts Building
Administrative Assistant - MPEX ADM1A (General Administration)

Faculty of Arts, McGill University

Typical Functions

Organize and verify the work of others and participates in their training. Regularly confer with the immediate supervisor in order to plan ahead, co-ordinate administrative support needs, for student affairs, finance and HR/Operations. Back-up to Office Manager during absences and acts as functional supervisor to support staff.

Assess and resolve administrative problems regarding academic hiring, provide a liaison function with other University units regarding new hiring (Faculty Budget Office, Central Human Resources, Academic Personnel Office, other departments and external organizations (Service Canada and MIDI – Ministère de l’Immigration, Diversité et Inclusion du Québec).

Provide advice on academic matters to Postdocs, Course Lecturers, Teaching Assistants and Research Assistants for hiring, Work Permits, budgets, etc. Interprets collective agreements and selects the appropriate procedure relating to the administration of the collective agreements for AMURE, AMUSE, AGSEM and MCLIU.

Prepare and process academic appointments, documentation and forms to support human resources activities of the ASC, prepares advertisements, maintain personnel files for Visiting Professors, Adjunct Professors, Academic Associates; termination of employment; assists with immigration issues such as initial work permit requests, and renewal of work permits, etc.

Assist in the implementation of human resource initiatives/programs/policies at the department level introduced by the Faculty and/or the University. Oversee the logistical operations of the units for which the ASC provides support.

Establish and monitor inventory including stationery, software license acquisitions and distribution, office and electronic and audiovisual equipment. Process purchase orders and pays invoices, using Operating funds and research grant funds. Maintain space inventory and interacts with facilities service units for the provision of required services to the building.

Oversee access to buildings, Lenel access and keys in accordance with related policies. Oversee the organization and the co-ordination of meetings, conferences, colloquiums, as well as other event related tasks, including payment of guest/visiting speaker honorariums.

Oversee and assist with Departmental website updating and general communications tasks.

Qualifying Skills/Abilities

Proven experience and knowledge of University policies and procedures. Results-driven, highly motivated with leadership skills. Demonstrated ability to set clear goals and objectives. Proven skills in planning, organizing, leading and implementing special projects. Must possess problem-solving skills as well as organizational skills. Demonstrated ability to administer multiple deadlines. Proficiency with computerized applications including Microsoft Office, Banner and Minerva HRIS. Excellent knowledge of English and French (oral and written)

Minimum Education And Experience

DEC III 3 Years Related Experience /

Annual Salary

(MPEX Grade 03) $50,330.00 - $75,490.00

Hours Per Week

33.75 (Full time)

Supervisor

Office Manager

Job Particulars

Role HR

EducationAny Graduate, Other Course

Who can applyFreshers and Experienced (0 to 3 Years )

Hiring Process Face to Face Interview

Employment TypeApprenticeship

Job Id561669

StateMaharashtra

Country India

About Company

Mcgill University

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