Silicon Valley Bank jobs - Analyst

Job Description

GENERAL INFORMATION Job TitleJob CodeAnalystXxxxxxPosition this Job Reports To:DepartmentManager, Accounts PayableSourcing and Procurement SUPERVISORY RESPONSIBILITY Role Directly Manages OthersIf Managing Others:☐ Yes☒ No☐ SVB employees☐ Contractors ☒ N/APosition(s) Directly Reporting to this RolePosition(s) Indirectly Reporting to this JobNoneNone POSITION INFORMATION Summary/ObjectiveAnalyst – Accounts Payable (invoice processing) will be primarily responsible for performing accounts payable related activities like receiving, verifying, processing and reconciling invoices as per company policies, procedures and guidelines for SVB. He/she would be required to have excellent accounting knowledge, proficient in system and should have basic knowledge of MS Office Essential Functions90 % of TimePerforms assigned activities required to support Sourcing and Procurement Operations. Works under moderate level of supervision and has skill set that is applied to the essential functions. Utilizes knowledge/resources to resolve moderate issues, and escalates complex problems. General operations functions may include, but are not limited to: Invoice processing

Perform Invoice quality checks on minimum data requirements

Ensure all Invoices are properly matched to Purchase Order and Goods Received Note or Proof of delivery (2-way or 3-way matching)

Resolve invoice exceptions, as necessary

Send invoices for approval Reporting

Prepare Invoice Ageing Report of outstanding Invoices Query Handling

Resolve issues related to invoice rejections, as necessary

Follow up outstanding/incomplete invoices with vendors by email and track the follow up process

Resolve internal queries related to invoices within defined turnaround time

Respond to both internal audit queries to ensure complete, timely and accurate responses to information requests Quality Assurance & SLA Compliance :

Ensure high level of accuracy in Invoice processing

Add to the knowledge management databases, particularly regarding resolution of issues

Adhere to invoice processing SLAs

Participate in process improvement initiatives to increase efficiency in invoice processing Operational Excellence :

Execute initiatives related to operational excellence

Provide ideas for process improvementsBuilds relationships with internal/external customers and collaborates to resolve disputes:Recommends potential process improvements, works with the process itself, and participates in the coordination of efforts. Special Projects as assigned by management : 5% Participates in meetings, coaching and other duties as assigned by management : 5% Decisions :☐ Routinely makes impactful decisions and demonstrates high levels of discretion and independent judgment with respect to matters of significance.☐ Routinely makes recommendations that require approval to implement with the occasional decision without approval.☒ Occasionally makes recommendations that require approval; does not make impactful decisions that do not require approval. Routinely follows defined process. Recommendations Develops recommendations to improve processes and effectively communicates best practices within team. Knowledge :Demonstrate extensive knowledge related to best practices in Accounts Payable related to invoice processing. Skills :

Excellent written and spoken communications skills

Good analytical skills

Efficient and well organized, able to work under tight deadlines

Outstanding attention to detail, accuracy, and ability to multitask

Ability to be flexible with job duties, shift timings (3:30 pm to 12:30 am IST) and scope of work

Being innovative and suggesting process improvements and simplification ideas

Proven capability to work independently without hand holding and exercising sound judgment & initiative Competencies :

Accountability

Attention to detail

Internal /External Customer focus

Fostering Teamwork

Organization Skills

Problem Solving

Time management Required Education and Experience : Education and certifications :

Bachelor’s Degree in Accounting or Finance

Good knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) Experience :

1-3 years of experience in finance function

Understanding of Accounts Payable process

Working knowledge of PeopleSoft ERP system Preferred Education and Experience :Experience:

Experience of working in a SSC/ BPO

Proficiency in Coupa, Image Fileshare

Experience of working within Banking industry Certifications :None Travel: No travel is expected for this position; or Travel ##% of the time is anticipated; or Travel may be occasionally required Physical Demands: The employee must have the ability to use a computer keyboard, mouse, calculator, copier/fax machine, scanner and telephone. While performing the duties of this job, the employee is regularly required to talk and hear. Employee must have close visual acuity to perform an activity such as: reviewing and analyzing information; transcribing; and/or viewing a computer screen. Employee may be required to make quick decisions as to when to escalate or directly address a situation, as well as handle the stress of such situations. The work environment is indoors with a majority of time spent sitting at a desk.



Qualifications

Education and certifications :

Bachelor’s Degree in Accounting or Finance

Good knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) Experience :

1-3 years of experience in finance function

Understanding of Accounts Payable process

Working knowledge of PeopleSoft ERP system Preferred Education and Experience :Experience:

Experience of working in a SSC/ BPO

Proficiency in Coupa, Image Fileshare

Experience of working within Banking industry