Responsibilities:

• Invoice processing: receiving and reviewing incoming invoices from vendors, ensuring they are accurate, properly authorised, and match the company's purchase orders or contracts.

• Data entry: entering invoice details into the company's accounting system, allocating expenses to appropriate accounts and cost centres.

• Payment processing: scheduling and processing payments to vendors within the agreed-upon payment terms, including issuing checks, electronic transfers, or managing an automated payment system.

• Vendor management: establishing and maintaining positive relationships with vendors and handling any inquiries or discrepancies related to invoices or payments.

• Expense reconciliation: reconciling accounts payable transactions to ensure that all payments are accounted for correctly.

• Expense reports: reviewing and processing employee expense reports, verifying receipts and compliance with company expense policies.

• Record-keeping: maintaining accurate and organised records of all accounts payable transactions, invoices, and payment documentation.

• Month-end closing: assisting with month-end and year-end closing activities, including preparing reports and reconciliations related to accounts payable.

• Compliance: ensure compliance with relevant accounting principles, regulations, and company policies.

• Continuous improvement: looking for opportunities to streamline and improve the accounts payable process to increase efficiency and accuracy.

• Financial Record Keeping: maintaining accurate financial records - recording financial transactions, including invoices, payments, and receipts, into accounting software or ledger systems.

• Data Entry and Reconciliation: entering financial data into accounting systems, ensuring that the records are up to date and error-free. This may involve reconciling bank statements, invoices, and accounts to guarantee consistency and accuracy.

• Support in Financial Reporting: assisting in the preparation of financial reports, including income statements, balance sheets, and cash flow statements. Additional help may be needed with generating financial statements for internal and external stakeholders.

• Accounts Payable and Receivable: managing accounts payable by processing invoices, verifying expenses, and ensuring that payments are made on time, as well as handling accounts receivable by invoicing clients or customers and tracking payments.

• Tax Compliance: assisting in preparing and filing tax returns, ensuring that the organisation complies with tax regulations and deadlines.

Budgeting and Forecasting: you may be involved in budgeting and financial forecasting processes, helping to create budgets, monitor actual expenses against budgets, and provide insights into financial performance.

• Audit Support: During internal or external audits, Assistant Accountants assist auditors by providing necessary financial documentation and explanations for transactions.

• Financial Analysis: performing basic financial analysis to identify trends, variances, or areas where cost savings can be achieved. This analysis can help senior management make informed decisions.