Associate Administration Jobs Opening in Evonik India Private Limited at Thane

PURPOSE OF THE POSITION *

To provide complete support for all the lab related administration processes and ensure that the systems are running in an efficient and effective manner.

KEY RESPONSIBILITIES

• SAP related activities: Provide complete end-to-end support for purchase of lab consumables, chemicals, packaging materials, etc. Prepares lab expense report on monthly basis. Review the equipment, consumable and inventory records maintained by the lab assistants.

• Supporting the Lab Managers for documentation & coordination of AMC contracts renewal or new AMC of lab equipment’s, Projectors, etc.

• Schedules and organizes meetings with vendors based on the briefing from lab managers.  Support for Registration of lab vendors, customers, and visitors. Greeting and arranging meeting rooms/other provisions for the visitors. Attends meeting with the walk-in vendors and conveys information to relevant lab member.

• Administration/Arrangement: Arranges for IT & facility support/services needed during Customer workshops, seminars & webinars organized in labs.

• Ensure all the keys are properly stored and handed to the team as when required.

• Ensure all the safety measures & compliance are adhered by the lab visitors

• Coordination & Follow ups with external maintenance support team (Evonik engineering team)

• Housekeeping & maintenance of lab and office area.

• To schedule common lab meetings and sharing invite with the lab members.

• To send timely reminders for weekly/monthly work reports and record keeping of the same.

• Leading the arrangement of team recreations and occasional celebrations.

• Single point of contact with purchase and logistic teams.

• To facilitate and supervise receiving lab materials (equipment & consumables).

• Checking maintenance of equipment logbooks and SOPs.

• Arranging travel & accommodation of overseas visitors.

• Manage sample inventories, conduct periodic reviews, execute customer sample request, maintain records in line with SOP.

REQUIREMENTS OF POSITION*

• Bachelors/Masters in any stream. 2 to 3 years of progressive employment in an administrative role. SAP experience is required.

• Good knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Knowledge of the best practices in office administration.

• Good interpersonal and communication skills to be able to work