Aggarwal overseas jobs - Back Office Coordinator

We are seeking a highly organized and detail-oriented Back Office Coordinator with excellent communication skills and advanced proficiency in Excel. The ideal candidate will be responsible for a variety of tasks including checking calculations, managing bills, creating delivery notes (DN),handling inventory, and compiling account ledgers of vendors.

Responsibilities:

Check Calculations: Verify the accuracy of calculations in various documents and spreadsheets.

Manage Bills: Handle incoming and outgoing bills, ensuring timely payments and accurate record-keeping.

Create Delivery Notes (DN): Prepare delivery notes accurately to accompany shipments and orders.

Handle Inventory: Maintain inventory records, monitor stock levels, and coordinate with relevant departments for stock replenishment.

Compile Account Ledgers of Vendors: Keep track of transactions with vendors, reconcile accounts, and compile detailed account ledgers.

Communication: Communicate effectively with internal teams, vendors, and clients to ensure smooth operations and resolve any discrepancies or issues promptly.

Data Entry and Analysis: Perform data entry tasks with precision and proficiency. Utilize Excel for data analysis and reporting purposes.

Administrative Support: Provide general administrative support including answering phones, scheduling appointments, and managing office supplies.

Requirements:

Education: High school diploma or equivalent; additional qualification in accounting or business administration is a plus.

Experience: Proven experience (X years) in office coordination, administration, or related roles.

Advanced Excel Skills: Proficiency in Excel including complex formulas, pivot tables, and data manipulation.

Attention to Detail: Meticulous attention to detail and accuracy in all tasks.

Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.

Communication Skills: Excellent verbal and written communication skills.

Problem-Solving Abilities: Ability to identify issues and propose solutions in a proactive manner.

Team Player: Collaborative attitude with the ability to work effectively within a team environment.

Tech-Savvy: Comfortable using various office software and quick to adapt to new tools and technologies.