Polymath Classes jobs - Back Office Coordinator

The back Office Coordinator will be the first point of contact for a company. Back Office Coordinator duties include offering administrative support across the organization. You will welcome guests and greet people who visit the office. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, visitor logbooks and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue and collect visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing