Hogarth jobs - Business Affairs Coordinator

Overview

Hogarth Worldwide is a leading creative production company, producing advertising and marketing content for many of the world’s most famous brands, across all media around the world. Hogarth was founded over 10 years ago and has grown from a start-up to over 4,000 people, across 28 cities worldwide and is now part of the WPP family. Our rapid growth continues to drive us forward making Hogarth an exciting place to work and a great place to achieve your career ambitions.

As part of the rapid and consistent growth the company has undergone over its first ten years since initial start-up, we are expanding our services and capabilities in Chennai across Moving Image, Print, Digital and Transcreation Production. Our Global Delivery Centre operation in Chennai is located in the prestigious DLF Cybercity campus, the largest operational IT SEZ in Southern India. The Chennai operation is a strategically important large-scale production hub that services all of our global hubs.

Responsibilities

The major responsibilities of a Business Affairs Coordinator are:

• Attend project status meetings to get an indication of delivery dates and project timings
• Liaising with esteemed, luxury client and affiliates to get TV media plans
• Liaising with TV channels to get specs and delivery deadlines
• Liasing with Transcreation account management team to communicate deadlines and help prioritizing production
• Obtain media schedules from the Account Team
• Obtain all the necessary clearance information: (eg. clock number or rough titles, client production name, title, on-screen telephone, on-screen website , VO artist, Visual Artist, music composer & music publisher
• Fulfill all the necessary clear cast (or other regulatory broadcast bodies) obligation and stages:
• Approved Script
• Rough Cut (to help the process/ highlight any problems)
• Substantiation documents
• Clocked Master (for final approval clear cast Mpeg)
• Provide script copy when masters are supplied with no script
• Research TV clearance/ regulation within international local markets
• Obtain usage details from the Account Team (Visual Talent/ Music/ VO Talent) ensuring they cover the period of intended use
• VO Usage: work with the Audio/ Broadcast Producer to obtain international voiceover studio fees & media usage buyout (eg. TV/ Internet/ Radio/ Presentations). Negotiating fees where possible
• Arranging additional visual & music licensing where this has lapsed or does not exist for that local market
• Arranging artist’s contracts
• Obtain competitive quotes for delivery based on time lines supplied by the Account Team/ Broadcast Producer
• Give the teams sufficient notice of approaching delivery deadlines, the cost affect of missing them and possibly alternative delivery solutions
• Usage rights and negotations
• Manage Usage rights trackers.
• Usage cost estimates.
• Arrange digital delivery with the most competitive supplier (IMD/ Adstream/ Beam) and confirm POD
• Coordinate delivery with Bookings and Edit Assistant
• Supply rotations and consignment notes for all TV & Radio playout
• Maintaining the Hogarth Clock Book, issuing all Hogarth clock numbers where necessary
  

Requirements

Qualifications 

• Knowledge of International clearance bodies and processes
• Knowledge of international rights management
• Knowledge and experience of International distribution processes and suppliers
• Ability to handle multiple jobs at one time, on your own or as part of a team
• Friendly and co-operative, but confident to manage expectations when required
• Tech-friendly - Hogarth are the forefront of new technology and we are developing new systems all the time