ROLE: Category Buyer - Services and Sub Contract
NUMBER OF POSITIONS: 1
EMPLOYMENT STATUS: Permanent
JOB LOCATION: Vadodara
•For identified Category Services Items, validate Project needs, compile and source market information, and assist in analyzing markets and assessing risk to inform procurement planning and sourcing decisions to Category Lead Buyer.
•Support PPM in preparation of Project procurement plan and provide category specific inputs.
•Conduct sourcing activities in accordance with established policies and procedures to meet Project needs and participate in negotiations so that to contribute and deliver value for procurement outcomes
•Implement and contribute to the development of contracts, inputs while formulating project Terms and Conditions (T&Cs) and obtain Supplier Confirmation on T&Cs.
•Discuss with CLB for finalizing list of suppliers for sending Inquiry.
•Prepare and issue Inquiry to Suppliers and expedite receipt of Supplier’s Technical and Commercial offer.
•Co-ordinate with Engineering/ QA&I for closing out Technical Clarification (TQ) and obtain replies for the same from Supplier to ensure close out of TBE as per Project Schedule.
•Share expertise during Evaluation of offers and preparation of Commercial Bid Evaluation.
Prepare & resolve Commercial Queries (CQs) with Suppliers.
•Negotiation of Category items, Supplier selection & ordering as per project schedule meeting the requirement of Delivery.
•Timely preparation & release of LOI / P.O. in SAP as per agreed terms
•Monitor Supplier performance and negotiate change orders through effective supplier relationships to enhance business outcomes
•Provide advice, information and guidance on procurement related matters to Category Buyers to provide governance and support good practice in procurement.
•Identify, mitigate and escalate procurement risks. Collate the Procurement related risks issues for mitigation and transfer it to PPM for including in Project Risk Register.
•Maintain and update procurement records and generate reports on procurement and contract activity to meet organizational compliance requirements and provide access to procurement information as per SOPs.
•Distribute un-priced and priced P.O. copy as per finalized work instructions and Communication Procedure/ Protocol.
•Timely opening and monitoring of LC and amendments, if required.
•Verify Supplier invoices, ensure on-time Payment Request and arrange timely payment to Supplier.
•Obtaining amendment, extension of Supplier BGs. Advise F&A for discharges of BG.
•Maintain record of costs incurred by LTHE (on behalf of the Supplier) & ensure that such costs are back-charged to the Supplier.