Calculate budgets and ensure they are adhered to. Book talent, including musicians, bands, and disc jockeys. Select chefs or catering companies to prepare food for event. Sample food and select dishes for menus. Visit venue to plan layout of seating and decorations. Schedule speakers, vendors, and participants. Coordinate and monitor event timelines and ensure deadlines are met. Initiates, coordinates and/or participates in all efforts to publicize event. Edit and design promotional materials. Prepare presentations. Develop and oversee fundraising events. Negotiate and secure event space. Secure sponsorships. Work with printer and designer to develop event invitations. Create invitee list. Send out invitations and manage RSVP list. Hire staff to manage the event, including bouncers and security personnel.