Executive Assistant jobs in Mumbai at Duff & Phelps

Executive Assistant

Job ID 19002281 Mumbai, India

RESPONSIBILITIES:

Manage and prioritise information flow, i.e. calls, contacts, emails
Support marketing efforts, issuing webinar invites
Full planning and organizing of client events (some attendance will be required).
Maintenance of the client database
Record keeping of office holidays
Dealing with all incoming and outgoing post
Liaising with serviced office company re monthly office rent and service invoices
Ensuring office is fully stocked of all stationary and marketing materials
Support client needs, including billing, document management, and issuing engagement letters.
Produce PowerPoint presentations for meetings, taking rough documents and turning them into “client ready” proposals quickly.
Take minutes at various meetings, and distribute in a timely manner
Liaise with other reception to ensure that meeting rooms are booked accordingly
Organise travel and produce travel itineraries where applicable
Deal with admin queries and issues on all levels when necessary
Submit weekly expenses
Submit weekly timecards
Full secretarial and EA support to the MD and team.
Diary management
Any other tasks deemed necessary for the efficient running of the business

REQUIREMENTS:

Previous experience of working with senior management and taking responsibility of projects
Advanced skills in word, excel and PowerPoint
Highly organized with the ability to manage time and projects effectively
High level of interpersonal skills
Experience in similar field, i.e. financial services or accountancy
Ability to communicate effectively
Fast thinking, proactive and confident working unsupervised using own initiative
Strong attention to detail and high levels of integrity
Excellent verbal and written communication skills
Proven organisational skills with the ability to prioritise heavy workloads and remain calm under pressure

Duff & Phelps is the global advisor that protects, restores and maximizes value for clients in the areas of valuation, corporate finance, investigations, disputes, cyber security, compliance and regulatory matters, and other governance-related issues. We work with clients across diverse sectors, mitigating risk to assets, operations and people. With Kroll, a division of Duff & Phelps since 2018, our firm has nearly 3,500 professionals in 28 countries around the world.