MAHAPATRA UNIVERSAL LIMITED jobs - Executive Assistant

      Handling financial and accounting matters for the chairperson with confidentiality

-     Good experience in Strategic plan report preparing/collating   

-          To hold a valid passport and be willing and able to travel extensively and at short notice as and when required

-          The flexibility to work additional/out of hours as necessary to fulfill the requirements of the role and meet the business needs

-          Coordinate for the calendar, accommodation, meetings, and schedule arrangements for the Chairperson, diary management, planning events and                 preparing travel itineraries, correspondence and prioritizing emails for the Chairperson also, managing phone calls and emails

-          Includes initiating contact and securing appointments, equipment, and facilities as appropriate

-          To work closely with other team members to assure the Chairman’s preparation for meetings, presentations, or other engagements

-          Maintaining personal and business files and record-keeping for multiple entities

-          Note-taking and creating documentation, filing, storage, and retrieval of business and personal activities

-          Preparing and sending business and private correspondence

-          To work closely with the Chairman and Senior Team through regular correspondence, and prepare briefing materials for the Chairman

-          To provide administrative support in the delivery of assignments and initiatives on behalf of the Chairman’s office as and when required

-          To ensure all correspondence and relevant materials are produced in a timely and accurate manner

-          To coordinate departmental reports and documentation for the meetings

-          To coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings

-          To produce relevant reports for the Chairman as and when required

-          To follow up on action points from meetings on behalf of the Chairman

-          To perform any other duties task / assigned by the Chairperson

Skills required: 

·         Good in Financial and Accounting Statement Language

·         Proficient in Billing Process

·         Discrete, reserved, and able to handle business, personal, and family information with the highest level of confidence

·         Strong communication skills (via phone, email, and in-person)also, writing skills must

·         High Proficiency in MS Word and Excel / PPT

·         Should be good in Shorthand writing

·         Trustworthy with Impeccable Moral Standards

·         Professionalism in Appearance and Attitude

·         Highly organized and Confident

·         Able to adapt quickly, handle multiple tasks, and prioritize

·         Having good interpersonal skills