MAHAANATA ORGANISATION jobs - Executive Assistant

Principle Responsibilities:

• Maintains the master calendar of events and a daily log of activities for Business Manager.
• Management of incoming and outgoing mail, emails, telephone calls and correspondence, including where appropriate re-routing to executives.
• Co-ordinate internal and external meetings involving MD, Business Manager and others as required (including refreshments etc.) and provide necessary follow up.
• To ensure that completed work is achieved to agreed deadlines. To prepare, proofread and edit all outgoing correspondence e.g. letters, funding proposals, press releases, marketing materials and newsletters & Advertisements.
• Maintaining daily and monthly expense report and keeping track of all invoices.
• Month-end closure procedures including financial reporting to Business Manager.
• Internet Research and content creation or report making for Business Manager.
• Routine administration i:e coordination between internal department and employees, handling travel and stay arrangements etc.

Desired Skills and Abilities:

• Ability to understand, organize and report accounting procedures and information in a way that benefits the performance of the company.
• An out of the box thinker, innovative, doer, go-getter. Ability to work well with others.
• Good judgment around issues of confidentiality, and knowing how and when to share, or not share sensitive information.
• Positive attitude towards others.
• A professional work ethic.
• Research and writing skill.
• Microsoft office, Time management, Presentation skill, Fluent verbal communication in the English Language.
• Good record of Driving with Driving License.