Finninja Financial Consulting Private Limited jobs - Executive Assistant to Managing Director

Assists the President/MD with daily administrative duties and completes a broad variety of administrative tasks that include managing a calendar of appointments; composing and preparing correspondence, preparing MIS to assist in decision making.

The Executive Assistant contributes to the smooth running of the daily operations of the MD front office. They are responsible for providing administrative support and coordination and acting as a liaison with external officials and contacts. In addition, they will be responsible for taking part in research and reference work for the front office.
They will also be delegated a role in guiding and advising Finninja staff in the department in addition to taking the lead coordination role within the front office.

Act as the point of contact among departments, employees, clients and other external partners

Manage information flow in a timely and accurate manner

Manage meeting calendars and set up meetings

Make travel and accommodation arrangements.

Rack daily expenses and prepare weekly, monthly or quarterly reports

Format information for internal and external communication – memos, emails, presentations, reports

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Organize and maintain the office filing system

Required Experience and Qualifications

Required Candidate profile

A professional who can provide a bridge for smooth communication between the MD's office and internal departments; demonstrating leadership , maintain credibility, trust, and support with senior management staff.
Excellent interpersonal and communication skills, with ability to interact diplomatically with clients and staff at all levels, recognized ability to exercise good judgment in interpersonal dealings at all levels and in handling confidential information.
Excellent organizational, administrative and time management skills.
Effective analytical, research and problem-solving skills.

In-depth knowledge of Microsoft Office applications and proficiency of technology or/and systems relevant to functional area.
Excellent verbal and writing/editing skills in English including the ability to translate relevant correspondence.
Excellent skill in preparing PowerPoint and other visual presentation tools.
Ability to handle time-sensitive assignments.