Site Learning India Pvt Ltd. jobs - Facility Manager Cum Receptionist

Key Responsibilties

Vendor Management

• Handle employee welfare such as ordering of refreshments
• In charge of company safety matters
• In charge of company cleaning maintenance and contract
• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
• Maintains confidential records.
• Prepare monthly/quarterly/year-end reporting to ensure promptness and accuracy.
• Establish and maintain record-keeping system for contacts, files, and employee directory

Administration

• Responsible for the organization and coordination of office administration duties and office procedures
• Maintains office services by organizing office operations and processes
• Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, office renovation and move, etc
• Point of contact (internal) for all building maintenance and office administration issues
• Liaise and coordinate with building management (Landlord) on matters
• Procure and maintain office supplies and inventory
• Manage office appointments and bookings
• Issuance of HID badges and keeping record of the starter/leaver's HID badges

Receptionist

• Open the office, greet visitors in a friendly manner, answer/direct phone calls, manage mail, faxes, and shipments, send and respond to emails, manage printing and copying
• Perform counter duties, which include receipt of items/documents from couriers and attend to counter enquiries from end users.
• Sorting of mail items for distribution
• Collection and distribution of mail items from/to designated work areas according to specified schedules
• Processing of outgoing mail items:
• Weighing and franking
• Preparation of forms, posting dockets, consignment notes, etc.
• Recording, receiving, counting and recording of incoming mail items and/or hand-delivered items (eg. registered articles, courier items, etc.)

Job Requirements:

• At least 2-3 years of experience in Office administration, facilities management or similar
• Proficient in administration and office management
• Good written and communication skills
• Energetic and able to multi-task with various levels of stakeholders
• Able to work independently and as a team
• Excellent time management and organization skills
• Good knowledge of Microsoft Products such as Teams and Office.