PARTHENON ARCHITECT PVT LTD jobs - Front Desk Executive Receptionist

Job Responsibilities:

1. Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.

2. Liaising with the Director and actively updating his work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.

3. Managing the Directorate filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing post.

4. Ability to handle confidential information with discretion

5. Basic library and internet searches and presentation of information in appropriate formats.

6. General secretarial support for the Director of Strategy Operations and Development Officer as required

7. Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)

8.The answer, screen, and forward incoming phone calls as necessary.

9. Taking and ensuring messages are passed to the appropriate staff member in time

10. Greet and welcome guests as soon as they arrive at the office

11. Receive letters, packages etc. and distribute them to the right employee

12. Prepare packages for dispatch and coordinate with logistics partners for their pickup

13. Monitor office supplies and place orders when necessary

14. Keep updated records and files

15. Monitor office expenses and costs

16. Handles all admin in office and helps with HR.

17. Filing of bills and other admin related issues.