K11 Education Pvt. Ltd. jobs - Front Office and Admin Executive

Reception:

• Welcoming visitors to the School and using the CRM to register visitors.
• Welcomes staff/visitors/students and fosters their loyalty through his / her friendly manner.
• Attending to inquiries and entering/registering the entries and connecting them with the relevant department.
• To ensure adherence to brand and experience standards.
• Responsible for handling incoming calls.
• Managing the school notice board and organizing classrooms
• Receiving parcels and deliveries; Sending outgoing posts and arranging special deliveries when necessary.
• Maintaining attendance of students and staff.
• Check the hygiene and cleanliness of the entire school.
• Update systems with any purchase/repairing requirement.
• Communicating with the school team on a day-to-day basis on updates.
• Able to extend extra work hours, if required for exigency situations.
• Assisting the HR Department in interview scheduling & HR documentation.

Administration:

• Assisting with all administrative duties such as photocopying, filing, etc.
• To create and distribute the lectures Daily Briefing.
• To administer the distribution and collection of Lockers for staff and students.
• Assisting with first aid box administration.
• Preparing schedule (Template) of Practical batch.
• Call to the student in regards to Practical batch start/ Cancellation calls/ Change in schedule calls/ Practical Absentees calls).
• Eduvanz Recovery Calls / Fortune Recovery / K11 EMI RecoveryCalls
• Banking: Cash deposition/ Cheque deposition
• Comments updating information in the Fitness Force System.
• Coordination with Master Trainers and students for any update (emergency change in schedule).
• Moderating lectures taken by Faculties
• Division and allotment of the practical batches and update in the excel sheet on the drive and on the practical register.
• Excel sheet to be maintained on the regular basis: Reco Sheet, Eduvanz Sheet, Eduvanz Recovery Sheet, Lecture Attendances Sheet, Payment Method Sheet
• Update of Batch Life Cycle Report, Lifting shoe sheet, certificate master,
• School Stock: Printing Item, Toiletry, and Stationery.
• Student profile update, Scanning document, and uploading in the FCM, Bills, and Receipts entry.
• Coordination of all the departments as per the requirement
• Theory Exam and Practical exams invigilation

Cash Management:

• To handle all petty cash requirements for the school.
• To maintain appropriate vouchers & support on a monthly basis.

Desired Profile:

• Evidence of clear focused communication & active listening skills
• Multitasked.
• Good command of the English Language.
• Possess good computer skills (MS Office Excel V lookup etc., Word & PowerPoint).
• Problem-solving.
• Ability to build professional relationships.