@ Answering incoming calls; taking messages and re-directing calls as required
@ Dealing with email enquiries
@ Taking minutes
@ Diary management and arranging appointments, booking meeting rooms and conference facilities
@ Data entry (sales figures, property listings etc.)
@ General office management such as ordering the stationery
@ Organising travel and accommodation for staff and customers
@ Arranging both internal and external events
@ Possibly maintaining the company social media accounts
@ Providing administration support to Sales Reps, Property Managers and Senior Management
@ Organize and schedule meetings and appointments
@ Maintain contact lists
@ Produce and distribute correspondence memos, letters, faxes and forms
@ Assist in the preparation of regularly scheduled reports
@ Develop and maintain a filing system
@ Order office supplies
@ Book travel arrangements
@ Submit and reconcile expense reports
@ Provide general support to visitors
@ Provide information by answering questions and requests
@ Take dictation
@ Research and creates presentations
@ Generate reports
@ Handle multiple projects
@ Prepare and monitor invoices
@ Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
@ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
@ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
@ Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
@ Contribute to team effort by accomplishing related results as needed
@ Carryout administrative duties such as filing, typing, copying, binding, scanning etc.
@ Organize travel arrangements for senior managers
@ Write letters and emails on behalf of other office staff
@ Book conference calls, rooms, taxis, couriers, hotels etc. Cover the reception desk when required
@ Maintain computer and manual filing systems
@ Handle sensitive information in a confidential manner
@ Take accurate minutes of meetings
@ Coordinate office procedures
@ Reply to email, telephone or face to face enquiries
@ Develop and update administrative systems to make them more efficient
@ Resolve administrative problems
@ Receive, sort and distribute the mail
@ Answer telephone calls and passes them on
@ Manage staff appointments
@ Oversee and supervise the work of junior staff
@ Maintain up-to-date employee holiday records
@ Coordinate repairs to office equipment
@ Greet and assist visitors to the office
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