FeminineJobs jobs - Junior Executive Assistant Administration

Junior Executive Assistant Administration

FeminineJobs
experience 4 Years
salary Salary not disclosed
qualification
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Posted: 1 Month ago
Views: 4
Applications: 2
Openings: 1

Job Description

Experience: 5 years as executive assistant cum Admin
Timing: Morning 9.30AM to 6:00PM

Job Description:
• Screening and direct phone calls
• Travel Management – Handle all travel itineraries of MD like domestic, international travelling, hotel booking both domestic and international
• Arranging VISA and dollar for MD travel purpose
• Handle all personal tasks like maintaining his medical files, medicines, supervising house staff, driver etc.
• Arranging all his meeting schedules and timely remind to him about meeting
• Preparing minutes of meeting Arrange appointments
• Schedule follow up appointments Purchase and maintain inventory of office equipment, stationery and maintenance contracts of office equipment and facilities.
• Prepare payments to vendors and claims (process payment, prepare payment voucher, receipts, cheques).
• Maintain proper filing of accounting documents for record keeping.
• General admin support and other relevant ad-hoc tasks or assignments Handle Cashless and Reimbursements for claims by staff. 
• Check for travel details and boarding pass for necessary days for dearness allowance in travel expense claim. 
• Coordination within the team for handling the Trainings conducted for staff.
• Keeping track of attendees in training session
• Preparing the training feedback form, circulating across staff and follow-up for the same Preparing MIS report every month related to office vendor payments. 
• Prepare excel report regarding travel booking, petty cash report and other record keeping as required for accounting purpose.
• General admin support and other assignments Organising, arranging and coordinate meetings.

Job Particulars

Role HR
Who can applyExperienced (4 Years)
Hiring Process Face to Face Interview
Employment TypeFull Time
Job Id1692372
Job Category MBA
Locality Address Gurgaon-Others
StateHaryana
Country India

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