Job Title: Office Administrator with MS Excel Proficiency

Location: CHENNAI

Position Overview: We are seeking a highly organized and detail-oriented Office Administrator with proficiency in Microsoft Excel to join our team. The Office Administrator will be responsible for providing administrative support to ensure efficient operation of the office. In addition to general administrative duties, the ideal candidate will have advanced skills in Excel to assist with data management, analysis, and reporting.

Key Responsibilities:

Perform general office administrative duties, including answering phones, managing correspondence, and handling inquiries.

Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

Manage schedules and calendars, including scheduling meetings, appointments, and travel arrangements.

Assist with the preparation of reports, presentations, and documents using Microsoft Excel, Word, and PowerPoint.

Create and maintain spreadsheets and databases in Excel for tracking and analyzing various types of data.

Compile and analyze data to generate reports, charts, and graphs for management review.

Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and payroll.

Organize and maintain electronic and hard copy filing systems.

Coordinate with other departments to ensure smooth workflow and communication.

Provide support to other administrative staff and assist with special projects as needed.

Requirements:

High school diploma or equivalent; additional education or certification in office administration is a plus.
Proven experience as an office administrator, administrative assistant, or in a similar role.
Proficiency in Microsoft Office Suite, with advanced skills in Excel (including formulas, functions, pivot tables, and data analysis).
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to multitask and prioritize tasks effectively.
Attention to detail and accuracy in all work.
Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications:

Experience with office equipment such as printers, copiers, and fax machines.
Familiarity with office management software (e.g., Microsoft Office 365, Google Workspace).
Previous experience in customer service or receptionist roles.

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