Key Responsibilities: ( Female Candidate only)
• Provide Front desk reception duties for the office which includes handling of all phone calls and
manage internal & external customers timely and professionally.
• Receive and greet all visitors in a professional and warm manner
• Collect and distribute all incoming mail and courier items
• Assist in General Office administration.
• Assist in the coordination of company functions/events.
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, visitor logbooks and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue and collect visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing