Job Summary: The Office Boy is responsible for maintaining a clean and organized office environment, assisting with various administrative tasks, and supporting the overall efficiency of daily operations.
Key Responsibilities:
1. **Office Maintenance:**
- Ensure cleanliness and tidiness of the office premises, including workspaces, common areas, and restrooms.
- Perform routine cleaning tasks such as dusting, sweeping, and mopping to maintain a neat environment.
- Monitor and replenish office supplies, such as stationery, coffee, and other consumables.
2. **Errands and Deliveries:**
- Run office-related errands, such as purchasing office supplies, snacks, and other necessities.
- Assist in the distribution of internal and external mail, packages, and documents.
3. **Assistance to Staff:**
- Provide support to office staff as needed, including making photocopies, handling basic administrative tasks, and assisting with minor technical issues.
- Help in setting up meeting rooms and arranging for refreshments during meetings.
4. **Kitchen and Refreshment Area:**
- Maintain cleanliness and order in the kitchen and refreshment areas.
- Assist in preparing and serving beverages or snacks for meetings and office events.
5. **Mail Handling:**
- Receive, sort, and distribute incoming mail and packages to the appropriate recipients.
- Prepare outgoing mail and packages for courier services.
6. **Security and Safety:**
- Monitor the office premises for security purposes and report any suspicious activities.
- Follow safety protocols and guidelines to ensure a secure working environment.
7. **General Assistance:**
- Assist in organizing office events, gatherings, or celebrations.
- Provide general assistance to colleagues and visitors as needed.
8. **Maintenance Support:**
- Report and assist in resolving minor maintenance issues within the office, such as changing light bulbs or fixing minor repairs.
- Coordinate with external service providers for more extensive maintenance needs.
Qualifications and Skills:
- Educational qualification: High school diploma or equivalent.
- Good communication skills and a professional demeanor.
- Ability to multitask and prioritize responsibilities.
- Physical fitness for performing tasks such as lifting and moving office supplies.
The Office Boy position requires a proactive and adaptable individual who can handle various responsibilities to contribute to a well-maintained and smoothly functioning office environment.