Operations Executive

Experience : Freshers
Education : MBA/PGDM
Skills : MIS Reporting
Location : Pune(Pimpri )
Per Month: Rs. 30,000 - Rs. 36,000
Job Role : Others
Posted on 24 Feb 20
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Job DescriptionLast Date 24 Apr 20
1. Local Order:➢ Creating Customer’s in Microsoft AX as per details provide Sales Manager (request if any details are not complete)➢ Checking & Processing orders in the Microsoft AX for XAL IN, XAL AT and W&D as per the customer’s PO.➢ Processing the order for packing once its ready.➢ Informing customer about payments and payment follow-up as per instructions from recovery section➢ Informing customer about packing details and getting order dispatched with necessary documents as required.➢ Communicating dispatch details to Customer and Sales Managers➢ Acting as coordinator for communication in between the customer/sales managers and XAL IN, XAL AT and W&D.➢ Preparing Necessary Documents (GST Invoice, E-way bills, and other necessary documents).➢ Preparing MIS reports of local order and other if necessary as per order requirement.➢ Co-ordination with Finance team for invoice’s (if any discrepancy) and provide/ request customer Ledger’s as per customer2. Export Shipment.➢ Checking the Quantity as per requirement and inform production if any problems➢ Entering and checking the necessary information in system for export.➢ Preparing Export invoices and Export documentation.➢ Co-ordination with forwarder for shipment pick up.➢ Checking vehicle condition and informing forwarder and consignee accordingly.➢ Communication dispatch details to export customers with necessary documents.➢ Checking the pre-shipment documents as per export documents➢ Follow ups with forwarder for Post Shipment Documents of export shipments.3. Import Shipments.➢ Requesting Quotations from Forwarder and selecting the forwarder with better rates and transit time as per shipment requirements provided by Purchase department, Production Department or any other.➢ Informing the buyer for the forwarder appointed for pickup.➢ Providing the necessary information and documents to forwarder for pickup.➢ Follow with forwarder for status of the shipment (Pickup Status, Flight Schedule, Arrival Status, etc.)➢ Preparing & Providing the necessary documents to CHA for Custom Clearance of Material before Arrival of the shipment.➢ Checking the post shipment documents.➢ Follow up with CHA for Custom Clearance of material and provide necessary documents if any issue.➢ Informing the arrival of material to warehouse with documents.➢ Preparing MIS report for shipment tracking and sharing the same.➢ Follow up with CHA and Forwarder for Post shipment documents.➢ Checking Bills of Forwarder and CHA as per agreed contract, and handover the same to Finance Team.➢ Providing the necessary documents to Finance team if there is any requirement.➢ Follow up with Finance Team for the outstanding payments of Forwarder and CHA.➢ Checking Balance for MEIS License’s balance and if less, then necessary actions need to be taken.
Job Type : Full Time
Interview Type : Face to Face Interview, Group Discussion
Company Description
About XAL
  • XAL is a leading manufacturer of high-quality lights and lighting systems for shops, offices, hotels and homes. The headquarters of the company founded in 1989 are located in Graz, Austria. The passion for light has brought XAL far, not only technically – as an LED pioneer for example – but also geographically: today XAL is a global company with around 1,300 employees, its own research, production and sales sites in 30 international locations, and a partner network that spans five continents. Welcome to the world of XAL.

    Mission Statement

    It is our objective to develop lighting solutions, which are extraordinary in terms of energy efficiency, functionality and design. For that, technical competence and intelligent innovation are just as important as first-class know-how in production and design. These competences enable us to respond very flexibly to our customers’ requirements and also realise specially tailored LED-solutions in an extremely short time.

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