• Maintain all hard copy and digital records for ongoing executive projects
• Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings
• Deliver and pick up business related correspondence in the immediate geographic area
• Work with executive administrative team to create spreadsheets and presentation information for trade shows and meetings
• Prepare the conference room for sales presentations and staff meetings
• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.