We are looking for a Personal Secretary Female candidate for our Chairman & Director, below given is job profile and skills required. Job location will be Mumbai ,Nariman Point Timings 10:00 AM to 6:00PM, Weekly off on Sunday only and Holiday as per company Calendar.

Personal Secretary Job Duties

1. Manage and organize the executive’s calendar, including scheduling appointments, meetings, and travel arrangements to ensure optimal time management.

2. Handle all incoming and outgoing correspondence, including emails, letters, and packages, to ensure timely and accurate communication.

3. Prepare and edit documents, reports, and presentations to support the executive’s work and communication needs.

4. Maintain confidentiality of all sensitive information, acting as a trusted advisor and gatekeeper to the executive.

5. Process expense reports and manage budget tracking for personal and professional expenditures to ensure accurate financial management.

6. Act as the first point of contact for the executive, screening phone calls, inquiries, and requests, and handling them when appropriate.

7. Professional letter writing etiquette to maintain a reputable company image while writing to contractors, vendors, clients and partner companies.

8. Perform personal tasks for the executive as needed, such as running errands, personal shopping, or managing household staff, to support their personal life and professional efficiency.

9. File and update contact information of employees, customers, suppliers and external partners.

10. Support and facilitate the completion of regular reports.

11. Develop and maintain a filing system.

12. Check frequently the levels of office supplies and place appropriate orders.

Skills requirement

• Proven work experience as a Secretary or Administrative Assistant

• Familiarity with office organization and optimization techniques

• High degree of multi-tasking and time management capability

• Excellent written and verbal communication skills

• Proficiency in MS Office

Note: Only female candidate

Experience - min 2-3 yrs