Biotics Lab Life Services Pvt Ltd jobs - Private Secretary

Greetings from Biotics!

About the role:

Type letters, take diction from the client, send emails, record meeting minutes, write reports, prepare presentations and paperwork for meetings and answer phone calls. Private secretaries must possess strong writing and typing skills.

Responsibilities

• Maintain Directors’ agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and record minutes.
• Respond to queries in person, via telephone or email (redirect them if necessary)
• Maintains discretion and confidentiality in relationships with all board members/Senior staff
• Prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements.
• Maintain general company record systems to uphold accurate files
• Compose letters, memos and emails
• Screen documents, book meeting rooms, set up conference calls and take messages
• Perform administrative tasks, including filing and photocopying

Knowledge, Skills and Abilities Required:

• Proficient in MS Office, Tally and “back-office”
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality

Experience & Educational Credentials:

• Proven experience as Managing secretary or similar administrative role.
• Diploma or relevant certificate
• Experience in bookkeeping, accounting and data processing preferred
• Experience in maintaining and prioritizing a manager’s calendar
• Able to work independently
• Exceptional written and verbal communication skills

Job Location: Thodupuzha

Be a part of the winning team!

Come work alongside some of the most accomplished minds in Pharma industry. Beyond providing competitive salaries, we’re providing a community for who want to make an amazing career. If you are driven to create a better, more sustainable future, then this is the right place for you.