UNDP jobs - Project Associate

This Project Focuses On The Following Dimensions

• Create and strengthen institutional structures for GRB and institute methodological changes in Planning-Budgeting and Auditing (PBA) systems for enabling gender responsive actions
  
  • GRB mechanisms are refined and embedded within the government in the four states
• Enhance capacities of government officials and other stakeholders to implement the gender responsive PBA measures
  
  • Knowledge products on GRB are developed, including evidence based sectoral studies and customized training modules
  • Gender budgeting capacities of government stakeholders are strengthened and training capacities institutionalized in the four states
  • E-governance tool developed and piloted
    

Within this context, UN Women seeks the services of a Project Associate to support smooth management including implementation, monitoring and evaluations of the project.

Duties And Responsibilities

Under the guidance and direct supervision of project Team Lead and Gender Budget Expert, the Project Associate will work with the Project team to ensure that the project produces the results in the State to the required standards of quality and within the given time and cost specifications.

The Project Associate Will Have The Following Tasks

Provide administrative and logistical support to the formulation and management of the Project:

• Provide administrative support in the preparation of project work plans, budgets, and proposals on project implementation arrangements;
• Provide technical guidance to the Project team and executing agencies on routine delivery and reporting of project supported activities and finances;
• Prepare information for the audit of the project and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
  

Provide administrative support to the financial management of the Project:

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide support in monitoring budget preparation and the finances of projects/projects; including the finalization of FACE forms/Financial reporting forms;
• Review financial reports; prepare non-PO vouchers for development project;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.
  
  

Provide Administrative Support To The Project

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Project Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations.
  
  

Provide Administrative Support To Resource Mobilization To The Project

• Prepare cost-sharing and other agreements; follow up on contributions within the project/donor for timely receipt of fund
• Organize, compile and process information from/for donor/s, Project team, and project team, as inputs to various databases and documents.
  
  

Facilitate Knowledge Building And Knowledge Sharing To The Project

• Provide administrative support synthesis of lessons learnt and best practices related to project management and finance;
• Provide administrative support to the organization of training for the office staff and partners on project and operations related issues.
  

Any other tasks assigned by the Supervisor.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely recording of overall programme unit finances;
• Timely and accurate tracking of data for CO management and donor purposes;
• Quality maintenance of internal systems.
  
  

Competencies

Core Values

• Respect for Diversity
• Integrity
• Professionalism
  
  

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
  
  

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.