Arcadis jobs - Project Controller/Project Assistant

Description

Job Title Project Assistant
Job Location
Reporting Matrix Report to-

• the Project Manager or Task Manager for project related matters
• their Line Manager for pastoral care
  

Direct report-

• None
  

Job Purpose  The Project Assistant provides administration level support to the Project Managers and/or the Task Managers. This primarily involves undertaking finance tasks such as raising requisitions, invoices, managing cost etc. However, the capable candidate will also be able to assist the Project Manager in wider project administration tasks such as reforecasting resource and financial plans, contract management etc.
Key Performance Indicators  Project Manager satisfaction – impacting the PM role
 Flexible and organised with a positive attitude
 Accuracy and reliability – impacting on project compliance and cash flow
 Taking ownership of, and proactive problem solving
 Development of high level of competency with the Oracle eBS financial and project management system, following training, and with support
 Forming positive and efficient working relationships with project teams and the wider corporate functions that interact with the successful execution of this role
Key Accountabilities  Focus & performance-

• Responding to the requests from multiple Project Managers
• Prioritising of PM requests for optimal project performance
• Accurate input in to, and data recovery/ presentation of information from the Oracle eBS financial and project management system
• Maintaining project functionality in Oracle eBS, e.g access for timecards etc.
• Cash flow management (costs, billing, debt)
• Raising requisition requests
• Creating monthly project and financial review documents
• Preparing project performance reports
• Supporting project compliance requirements
• Reforecasting resource and financial plans
• Ensure contracts, subcontracts, contingent worker contracts, certificates, change orders and other relevant project documentations are reviewed, executed, and filed