1. Keep the front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
2. Greet and welcome guests
3. Answer all incoming calls and address complaints as well as taking detailed note of enquiries received through phone calls.
4. Manage office supplies stock and place orders
5. Prepare regular reports on expenses and office budgets
6. Provide back up support to lead Executive Administrative Assistant and team
7. Receive letters, packages etc. and distribute them.
8. Prepare outgoing couriers and keep track of the same.
9. Hotel and travel bookings for all staff members.
10. Monitor office supplies and place orders when necessary.
11. Keep updated records and files.
12. Monitor office expenses and costs and keep record of all office maintenance bills.
13. Maintain the general office filing system.
14. Undertake the tasks of receiving calls, take messages and routing correspondence
15. Maintain reception area and all common areas in a clean and tidy manner at all times.
16. Update calendars and schedule meetings with candidates / other staff members
17. Take up other duties as assigned
18. Taking care of AMC maintenance & Electricity related bill for Mumbai office.
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