Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.
Job Responsibilities:
Excellent communications Skills (verbal & written)
o Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
o Directs visitors by maintaining employee and department directories; giving instructions.
o Attending all Incoming / Outgoing via EPBAX system and forwarding the same to the concerned person / Department or keep messages
o Upkeep of reception area, tidy and presentable with all necessary material (pens, paper etc.)
o Making entries of all incoming mails and couriers
o Receiving and dispatching deliveries
o Ensure the list of staff extensions and mobile numbers is updated and distributed accordingly
o Conference room management
o General administration of front office area/Managing Front Office Operations
o Perform routine office tasks as necessary/Any other duties as assigned
o Responsible for Handling Corporate Travel Desk
o Possess good knowledge of Domestic and International boundaries.
o Handling all functions related to Hotel Booking and Travel Arrangements (Airlines, Bus, Car and Railway)
o Taking care of cancellations and refunding of the bookings.
o Coordinating with Travel Agents.
o Maintaining complete record, files and documentation related to travel desk.
o Handling and overseeing domestic and international travel arrangements (air, lodgings etc) and operations
o Negotiate contracts or rates with travel agencies
o Monitor the travel budget and ensure travel accommodations are within budget
o Performing ad-hoc administration duties
o Possibly managing office supplies such as stationery, equipment and furniture
o Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
o Diary management and management of meeting rooms
o Possibly handling event coordination, both internally and externally
o Contributes to team effort by accomplishing related results as needed
o Maintains security by following procedures; monitoring logbook; issuing visitor badges.
o give you a brief of what Vendiman is into :
Vendiman Private Limited, headquartered in Mumbai is one of the leading service providers in the vending industry of India. We are currently handling close to 1200 machines in 15 major cities in India namely Mumbai, Pune, Bangalore, Hyderabad, Kolkata, Gurgaon, Noida, Delhi, Chandigarh, Trivandrum, Cochin, Bhubaneshwar, Jaipur, Mangalore, Chennai.
Our select client list includes top names like: Google, Infosys, TCS, Capgemini, Ericsson, Cognizant, KPMG, EnY, Deloitte, PWC, Star TV, Sony TV, Bombay Hospital, Wadhwa Builders etc..
Apart from this we have also rendered services to Vidyalankar, Hinduja Hospital, Thane Municipal Corporation, Aster Medicity etc..
We offer variety of vending machines:
- Snacks Vending Machine
- Cold Beverage Vending Machine
- Pantry Supplies
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