Responsibilities:
Greeting visitors, welcoming them warmly, and directing them to the appropriate person
Taking phone calls and transferring phone calls to suitable departments
Sending and responding to emails important to the office
Organizing meetings for employees and coordinating with clients
Scheduling appointments and maintaining event calendars
Making travel arrangements based on office itineraries
Maintaining documents in soft copy format and taking printouts wherever required
Assigns guests to the proper rooms upon check-in
Answers customer queries via phone, online, or in person
Manages phone and online reservations and event bookings
Processes customer payments and verifies credit card information
Maintains accurate records of bookings and payments
Escalates more critical issues and concerns to supervisor or appropriate teams
Skills:
Customer-centric attitude
Computer literate
Highly organized
Excellent written and oral communication skills
Proficiency in multiple languages is a plus
Familiar with hotel reservation software
Firm understanding of how travel planning websites work