Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
Answer phones and operate a switchboard.
Route calls to specific people.
Answer inquiries about the company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and book them a room to meet in.
Schedule meetings and conference rooms.
Ensure reception area is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Handle phone calls from people calling in sick.
Gather personal information.
Hand out employee applications.
Cash-out people when necessary.
Validate parking tickets.
Give visitors badges and direct them to where they can sign in.
Issue parking passes.
Send email and faxes.
Collect and distribute parcels and other mail.
Perform basic bookkeeping, filing, and clerical duties.
Prepare travel vouchers.
Take and relay messages.
Update appointment calendars.
Schedule follow-up appointments.