Accommodates clients/visitors by greeting them, managing
emails, calls, vendors and responsible for administrative tasks
Duties and Responsibilities
Front Desk Task
visitors, and job candidates by greeting them.
Attending clients and
making them comfortable
Ordering food n
beverages for clients
Sending emails to
matrix and security officials for complex maintenance and parking issues
distribution of conference call numbers.
conference room bookings and appointments.
Keeping a record of
incoming calls and transfer it to relevant staff.
Tracking all outgoing and incoming courier and sort mail.
Maintaining Visitors registers
incoming invoices in PDB register, gaining appropriate approval where
necessary, and forward to the Finance Department in a timely fashion.
Managing all matters pertaining to reception/office appearance and utilities.
of suppliers and service providers.
of office stationery by monitoring stock and order office supplies
Vendor cheques disbursement
Preparing n Checking
of vendor list
Sending emails to
vendors giving payment details
Global vendors for payment issues
administrative tasks and provide research and administrative support to all
departments and individuals, where necessary.
employees on Access m/c
Preparing petty cash
records and cash count on a monthly basis and send information to the Accounts Department by the end of the month.
Maintaining an updated list of anniversaries and birthdays list for celebration in
Maintaining EPABX A system, biometric machine, AC, printer, etc.
cards, cash vouchers n LHDs of all companies
Tasks related to
Staff mediclaim policy
Diwali n Christmas
sweets n cakes arrangements
Instructing staff on
Graduate or Postgraduate with good academic
record or an equivalent combination of training and experience.
1-3 years of experience in the same domain
• Excellent communication and telephone skills
(fluent, spoken and written English)
• Good computer skills – efficiency in MS Office
(Outlook, Word, Excel, PowerPoint)
• Administration skills