ALCOR jobs - Receptionist Front Desk

Job Purpose

 Accommodates clients/visitors by greeting them, managing emails, calls, vendors and responsible for administrative tasks

Duties and Responsibilities

Front Desk Task

Accommodating clients, visitors, and job candidates by greeting them.

Attending clients and making them comfortable

Ordering food n beverages for clients

Sending emails to matrix and security officials for complex maintenance and parking issues

Controlling distribution of conference call numbers.

Coordinating conference room bookings and appointments.

Keeping a record of incoming calls and transfer it to relevant staff.
Tracking all outgoing and incoming courier and sort mail.

Maintaining Visitors registers

Recording all incoming invoices in PDB register, gaining appropriate approval where necessary, and forward to the Finance Department in a timely fashion.
Managing all matters pertaining to reception/office appearance and utilities.

Vendor Management

Maintaining database of suppliers and service providers.

Maintaining inventory of office stationery by monitoring stock and order office supplies

Vendor cheques disbursement

Preparing n Checking of vendor list

Sending emails to vendors giving payment details

Interacting with Global vendors for payment issues

Assisting with administrative tasks and provide research and administrative support to all departments and individuals, where necessary.

Administration

Enrollment of employees on Access m/c

Preparing petty cash records and cash count on a monthly basis and send information to the Accounts    Department by the end of the month.
Maintaining an updated list of anniversaries and birthdays list for celebration in the office.

Maintaining EPABX A system, biometric machine, AC, printer, etc.

Printing visitors cards, cash vouchers n LHDs of all companies

Tasks related to Staff mediclaim policy

Diwali n Christmas sweets n cakes arrangements

Instructing staff on housekeeping tasks

Qualifications

 □      Graduate or Postgraduate with good academic record or an equivalent combination of training and experience.

Experience

 □      1-3 years of experience in the same domain

Skills

• Excellent communication and telephone skills (fluent, spoken and written English)

• Good computer skills – efficiency in MS Office (Outlook, Word, Excel, PowerPoint)

• Administration skills