Receptionist Front Desk recruitment in Pune, Satara - For a Client of Teamlease Digital

Roles and Responsibilities

· Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

· Answering screening and forwarding incoming phone calls

· Receiving and sorting daily mails

· Greet and welcome guests as soon as they arrive at the office

· Direct visitors to the appropriate person and office

· Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

· Provide basic and accurate information in-person and via phone/email

· Receive, sort and distribute daily mail/deliveries

· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

· Order front office supplies and keep inventory of stock

· Update calendars and schedule meetings

· Arrange travel and accommodations, and prepare vouchers

· Co-ordinate with transport suppliers on daily basis and prepare daily dashboard

· Maintain KM , Trips records on a daily basis

· Order tea / coffee through system and make sure that all guests / visitors are served

· Keep updated records of office expenses and costs

· Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Desired Candidate Profile

· Bachelors degree preferred, but diploma accepted with some college or equivalent experience

· 2+ years experience as a Receptionist or Administrative Assistant

· Knowledge of spreadsheets and word processing documents

· Ability to create organized filing system

· Exceptional customer service skills and professional phone manner

· Working knowledge of marketing terminology and practices

· Typing speed of at least 40 WPM

· Overachieving attitude and enhanced work ethic