Duties:
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls to the appropriate staff members
- Schedule appointments and maintain calendars for multiple individuals
- Coordinate and schedule meetings, including room reservations and necessary equipment
- Assist with project coordination, including tracking deadlines and deliverables
- Perform general office management tasks, such as ordering supplies and maintaining office cleanliness
- Provide administrative support to various departments as needed
- Taking and ensuring messages are passed to the appropriate staff member in time
- Managing meeting room availability
- Receiving, sorting, distributing and dispatching daily mail
- Preparing vouchers
- Handling transcription, printing, photocopying and faxing
- Recording and maintaining office expenses
- Handling travel arrangements
- Coordinating internal and external events
- Managing office inventory such as stationery, equipment and furniture
- Overseeing office services like cleaners and maintenance service providers