Cost and Policy
Monitoring
Prepare the administrative budget for the zone and communicate the same
at the district level, monitor costs and expenditure at districts, monitor
implementation and adherence to the commercial policies at the district level,
coordinate with HO on new policies, collect feedback from dealers and sales
team on updates refinements in existing policies, and assist field sales on any
queries regarding policy and procedures IN ORDER TO plan and monitor
administrative expenses and ensure effective implementation of commercial
policies
Statutory Compliance
Supervise and conduct sales tax assessment at district offices,
supervise submission of sales tax returns and drive adherence to statutory
requirements like TDS, Shops and Establishment act, Sales Tax etc., supervise
master updates, file professional tax returns and maintain statutory records IN
ORDER TO ensure compliance and statutory risk management for the company.
Sales Accounting
Supervise sales transactions including preparation of trial balance,
reconciliation of stocks for districts, generate and audit bank reconciliation
and stock reconciliation, verify physical stocks periodically and tally with
book stocks, analyze debtor situation with respect to exposure over dues and
outstanding, manage cash flows and funds in terms of disbursements to employees
and vendors and utilization of excess funds/ idle balances, coordinate zonal
audits etc. IN ORDER TO ensure effective accounting and financial management in
the zone
Legal
Prepare and send required legal papers to HO - Legal Department for
filing on any zonal related legal cases, follow up with districts regarding
hearing of cases and coordinate with HO Legal for direction and advice in legal matters IN ORDER TO ensure favorable
interim orders on zonal legal disputes.
Commercial Contracts
Negotiate and settle rates, terms and conditions with transporters, commission agents,
suppliers of stationery materials, printers and
landlords of rental premises of offices godowns etc, maintain accurate
documentation of the same, monitor contracts/ SLAs, keep track of renewals,
coordinate vendor payments etc. IN ORDER TO achieve meeting of department and
zonal objectives
