Administration and management (Sponsors)Coordination and correspondenceReporting and 1. Administration
and management (Sponsors)
ü Set a
Sponsorship Goal and create a strategy, in partnership with the sponsor.
ü Secure new and existing cash sponsorships.
ü Ensure all
qualifying sponsor logos are included in publications (newsletters, program,
information, statistics as and when needed for the promotion or fundraising in
Coordination and correspondence
contact and follow up with past and potential new sponsors.
ü Ensure a
Proof of Performance package is delivered to each sponsor.
and reviewing effective sponsor relationship through
correspondence (writing and sending letters/greetings for all (past and
all aspects of sponsorship programs, mail shot, e - newsletters are delivered
in professional and timely manner.
ü Act as a sponsorship
liaison /host to visiting sponsors
and distribute event reports to sponsors and ensure right information
about El Shaddai.
with all Coordinators in various countries.
Reporting and documentation
accurate records of all sponsors approached and outcomes (Handling the response
form given by ESCT).
to maintain & update necessary records and files as per QMS stipulations.
and maintain sufficient stock of ESCT literature/promotional material.
compiling editing and documenting the monthly and annual reports of all ESCT/,
projects, e – newsletter/publication/literature.
donation received file.
Welcome pack to prospective sponsors/donors of a child/project; update sponsor
Database & Maintain a register (hard copy).
and update a database of sponsor contacts and emails, relevant information
other than UK sponsors.
quarterly report for UK trustee meeting and Indian Trustee Meeting and updating
MD with regard to the same.
Database with new admission and exit details and as and when transferred.
sponsors if required (UK sponsors will be updated by UK Trustee).
Child Profile for sponsorship purpose and update as and when required.
4. Evidencing, Handling Emails and Website
forward and reply for necessary emails to the concerned Management personnel
of restricted funds & need list (Collect photos Information & send to
the sponsors, UK trustees, Other countries & Management
-up and updating need list, projects of Homes, Shelters, Centres and SNS as and
when approved by management and ready to put on the website.
up with the online database for UK office & the Co-founders to view.
Photos, email to the sponsors of their sponsored child in case of Birthday
& as applicable.
5. Other Country
the sponsor list in the Database.
out every statement that comes from the other countries Trustees and file for
New Child for the Sponsors & send the profile and other details through
email or Post.
Global Giving by updating information, projects, campaigns and attending the
webinar as when required and giving weekly feedback to the MD.
project proposal, blogs etc., as per the requirements
7. General Responsibilities
Database and Interactions
of flyers, promotional materials, RF books envelops and cards.
website issues and queries and updating the website information.
up with online donation and queries.
accurate records of all sponsors approached and outcomes.
every month with the list of children in Homes and Shelter/Centre/Outreach
Project through email and keeping record of the same.
Saving weekly, monthly and annual reports and pictures in the Drive