Sponsorship Secretary

El Shaddai Charitable Trust
Experience : Freshers
Education : BSW, BBA/BBM, B.Com
Location : Panaji
Job Role : Others
Posted on 04 Jan 20
Job is expired
Job DescriptionLast Date 05 Feb 20
Administration and management (Sponsors)Coordination and correspondenceReporting and 1. Administration and management (Sponsors)

ü  Set a Sponsorship Goal and create a strategy, in partnership with the sponsor.

ü  Secure new and existing cash sponsorships.

ü  Ensure all qualifying sponsor logos are included in publications (newsletters, program, etc.).

ü  Update information, statistics as and when needed for the promotion or fundraising in the Organisation.


2. Coordination and correspondence

ü  Facilitate contact and follow up with past and potential new sponsors.

ü  Ensure a Proof of Performance package is delivered to each sponsor.

ü  Managing and reviewing effective sponsor relationship through correspondence (writing and sending letters/greetings for all (past and potential) sponsors)

ü  Ensure all aspects of sponsorship programs, mail shot, e - newsletters are delivered in professional and timely manner.

ü  Act as a sponsorship liaison /host to visiting sponsors and distribute event reports to sponsors and ensure right information about El Shaddai.

ü  Corresponding with all Coordinators in various countries.

ü  Reporting & Correspondence


3. Reporting and documentation

ü  Maintain accurate records of all sponsors approached and outcomes (Handling the response form given by ESCT).

ü  Responsible to maintain & update necessary records and files as per QMS stipulations.

ü  Update and maintain sufficient stock of ESCT literature/promotional material.

ü  Maintaining, compiling editing and documenting the monthly and annual reports of all ESCT/, projects, e – newsletter/publication/literature.

ü  Maintaining donation received file.

ü  Dispatch Welcome pack to prospective sponsors/donors of a child/project; update sponsor Database & Maintain a register (hard copy).

ü  Maintain and update a database of sponsor contacts and emails, relevant information other than UK sponsors.

ü  Preparing quarterly report for UK trustee meeting and Indian Trustee Meeting and updating MD with regard to the same.

ü  Update Database with new admission and exit details and as and when transferred.

ü  Update sponsors if required (UK sponsors will be updated by UK Trustee).

ü  Create Child Profile for sponsorship purpose and update as and when required.


4. Evidencing, Handling Emails and Website

ü  Check, forward and reply for necessary emails to the concerned Management personnel

ü  Evidencing of restricted funds & need list (Collect photos Information & send to the sponsors, UK trustees, Other countries & Management

ü  Follow -up and updating need list, projects of Homes, Shelters, Centres and SNS as and when approved by management and ready to put on the website.

ü  Follow up with the online database for UK office & the Co-founders to view.

ü  Sending Photos, email to the sponsors of their sponsored child in case of Birthday & as applicable.


5.  Other Country Sponsorship:

ü  Update the sponsor list in the Database.

ü  Print out every statement that comes from the other countries Trustees and file for record.

ü  Allocate New Child for the Sponsors & send the profile and other details through email or Post.


6. Online Fundraising

ü  Handling Global Giving by updating information, projects, campaigns and attending the webinar as when required and giving weekly feedback to the MD.

ü  Prepare project proposal, blogs etc., as per the requirements



7. General Responsibilities

ü  Child-Sponsor Database and Interactions

ü  Updating and documentation

ü  Printing of flyers, promotional materials, RF books envelops and cards.

ü  Handling website issues and queries and updating the website information.

ü  Follow up with online donation and queries.

ü  Maintain accurate records of all sponsors approached and outcomes.

ü  Updating every month with the list of children in Homes and Shelter/Centre/Outreach Project through email and keeping record of the same.

Saving weekly, monthly and annual reports and pictures in the Drive

Job Type : Full Time
Interview Type : Face to Face Interview
Company Description
El Shaddai Charitable Trust is a registered, non-profit charity working in Goa and other States of India, implementing Child Rights & Juvenile Justice for Orphans, Street Children & Children coming from economically underprivileged conditions. Children are cared and provided with basic necessities and education for a better future. 
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