Performs administrative duties, which may involve exposure to highly confidential information.
Manages the schedules of those supported, schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as needed.
Maintain Compliance as it relates to policies. Ensure department related vendor and legal documentation is filed in compliance with legal.
Liasioning with government bodies like PCB, FDA, Narcotics, DCIR etc.
Assist new employees with on-boarding and provide relevant company information as needed so they may begin work seamlessly. Proactively responds to team questions, concerns and requests for information and resolves routine questions and information requests.
Ability to answers questions and provides guidance to any member of the team regardless of the reporting structure.
Arrange on site and off site meetings, ensure registration, hotel and travel for various conferences are completed. Ensure department related activities are running timely. Coordinate internal, external and vendor related meetings. Accountable for meeting planning and organization, schedules attendees, books conference rooms, arranges catering and compiles meeting materials. Organize weekly and monthly team meetings and hold people accountable for action items. Prepares correspondence and agendas as needed.
Register new vendors within the Lavante system.
Provides telephone support, assumes responsibility for copying, and developing and maintaining filing systems.
Serves as reciprocal back-up for other team Assistant and vice versa as needed.
Maintains up-to-date contact lists for department members.
Manage and process hardware and software requests and be the contact person for facilities when securing work spaces for new hires within the team.
Continuously assess team needs and be able to suggest effective solutions.
TeamLease Services established in 2002, is one of India's leading human resource service companies in the organized segment. A Fortune 500 company listed on both NSE & BSE markets, with eight offices and 1400 clients across the country. The company at present has about 100,000+ live associates/ trainees spread across the country and have till date given employment to 1.5+ million people with an aim to hire millions more.