Jobsdeed jobs - Administrative Assistant

WHAT YOU'LL DO

1. Calendar, meeting and travel management
Actively manages the calendars for the assigned Project Leaders with an overall understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of Project Leaders time, and provides timely reminder as necessary;
With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from scheduling standpoint;
Organizes travel arrangements; anticipates and co-ordinates point-to-point travel and logistics needs, include but not limited to directions, commuting time and ground transportation, passport and visa processing.

2. Supports business development activities
Actively manages and administers clients contact/database, ensure the accuracy and timely input of new client contacts into the database;
Telephone answering and screening including cold calls for the Practice Area that the assigned Project Leader is responsible for.

3. Supports case works
Prepares assigned Project Leaders timesheet and expense report in accordance with company guidelines;
Keeps track of assigned Project Leaders's resumes with the updated profile and accurate translation. Send people the resume upon request after assigned Project Leaders' review;

4. Other responsibilities and team contributions
Provides back-up assistance to relieving the reception desk for 1-2 hours, as needed (in absence of the Front Office Executive)
Assists assigned Project Leaders in other administrative tasks to leverage time, which may include to prepare reimbursement, medical insurance claims and keep tracking of travel days associated with tax filing in overseas, memoranda, slide decks, etc.

YOU'RE GOOD AT

A graduation degree
Over 3-7 years of secretarial experience gained in professional services or multi-national companies
Should be proficient in handling operations of reception board
Excellent oral and written English language communication skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

YOU BRING (EXPERIENCE & QUALIFICATIONS)

Strong interpersonal skills and able to work effectively with all levels of staff
Excellent organizational skills, ability to set priorities, attention to details and is tenacious with follow-ups.
Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
Team player, highly motivated, energetic, resourceful and friendly.
Service-oriented, flexible and able to work under pressure.
Demonstrates accountability and ownership
Reliable, timely and flexible
Anticipates the needs of others and demonstrates service orientation (proactive)
Demonstrates a concise and effective style in oral and written communication
Effective in time management

CITY

Mumbai

COUNTRY

India

YOUR EMPLOYEE TYPE IS

Regular

YOUR JOB TYPE IS

Full time
call hr 931911o662