Senior Executive Assistant recruitment in Bangalore - For a Client of Teamlease Digital

Job Title: Sr. Executive Assistant

Overall, Role Purpose

A Senior Executive Assistant is to provide high-level administrative support to senior executives,

enabling them to focus on strategic initiatives and key business priorities. By efficiently managing

schedules, communications, and administrative tasks, the Senior Executive Assistant ensures that

executives can maximize their productivity and effectiveness. Additionally, they serve as a trusted

liaison between executives and internal/external stakeholders, maintaining confidentiality, and

handling sensitive information with discretion.

Overall, the Senior Executive Assistant plays a crucial role in facilitating the smooth operation of the

executive office and contributing to the overall success of the organization.

Key Responsibilities

 Coordinate daily calendars of senior managers.

 Plan appointments and events

 Act as the point of contact between executives and employees/clients

 Create regular reports and update internal databases.

 Make travel arrangements.

 Respond promptly to managers’ queries.

 Facilitate internal communication (e.g. distribute information and schedule presentations)

 Develop and maintain a filing system.

 Suggest more efficient ways to run the office and troubleshoot malfunctions.

 Communicate effectively with global teams, providing updates, insights, and support as needed.

Job Requirements - Knowledge and Skills

 Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or

similar role

 Excellent organizational skills with an ability to think proactively and prioritize work.

 Experience exercising discretion and confidentiality with sensitive company information.

 Knowledge of office procedures

 Solid experience with office management systems, ERPs, and MS Office

 Familiarity with online calendars and cloud systems

 Experience using office equipment, including printers and fax machines.

 Strong communication skills (via phone, email and in-person)

 Strong organizational and time-management skills

 Minimum graduation and additional qualifications as Personal Assistant or Secretary are a plus

Job Requirements - Attributes

 Efficiently handle calendars, schedules, and travel arrangements while prioritizing tasks and

meeting deadlines.

 Communicate effectively with stakeholders, maintaining confidentiality with sensitive

information.

 Proactively solve issues, pay close attention to detail in tasks like report preparation, and adapt

to changing priorities.

 Utilize office software, be adaptable to new technology, and foster positive relationships with

colleagues and clients.