Tbea Green Energy India Pvt Ltd jobs - Administrative Officer

• Administrative Support:
• Provide general administrative support to ensure efficient operation of the office.
• Manage and distribute incoming correspondence, including emails and phone calls.
• Maintain and update office records, including employee records and office expenses.
• Prepare reports, presentations, and other documents as needed.
• Office Management:
• Ensure the office is well-maintained, organized, and equipped with necessary supplies.
• Coordinate office equipment maintenance and repairs.
• Manage relationships with vendors, ensuring timely delivery of supplies and services.
• Communication:
• Serve as the point of contact between employees and management.
• Facilitate internal communication, ensuring important information is disseminated to the team.
• Schedule and organize meetings, including setting up conference rooms and coordinating catering when necessary.
• Human Resources Support:
• Assist in the recruitment process by coordinating interviews and managing candidate communications.
• Support the onboarding process for new employees.
• Maintain and update employee records, including time and attendance.
• Travel Coordination:
• Arrange travel accommodations and itineraries for employees as required.
• Process travel expenses and ensure adherence to company policies.
• Financial Administration:
• Assist in managing office budgets and expenses.
• Coordinate with the finance department for invoicing and financial reporting.
• Health and Safety:
• Ensure compliance with health and safety regulations.
• Implement and maintain office safety protocols.
• Problem Solving:
• Address and resolve administrative issues and challenges promptly.
• Identify areas for process improvement and implement effective solutions.

Requirements:

• Proven experience as an Office Administrator, Office Assistant, or similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and office management software.
• Knowledge of basic HR processes and procedures.
• Ability to work independently and collaboratively in a team.
• Attention to detail and problem-solving skills.
• Prior experience in office management or administration is preferred.