The ideal candidate will provide top level assistance for high level executives. They should be well organized and be comfortable scheduling meetings and responding to emails on behalf of executive. The individual should be able to draft documents and help the executive with any necessary meeting preparation. Lastly, they should be able to take calls from clients on behalf of executive and be excellent in CRM.

Responsibilities:

Manage executive's calendar and schedule meetings, conferences, and travel arrangements

Prepare and edit correspondence, reports, and presentations

Maintain executive's contact list

Prepare agendas and make arrangements for committee, board, and other meetings

Monitor, screen, respond to, and distribute incoming communications

Prepare and submit expense reports

Research and create presentations for executive-level meetings

Coordinate and direct office services, such as records, departmental finances, and housekeeping

Manage and maintain executive's projects and deadlines

Create and maintain filing systems

Assist with special projects as needed