Bottomline Technologies jobs - Procurement Administrator

The Procurement Administrator provides support to the Procurement organization managing administrative tasks related to tactical buying, vendor review, business intelligence and PO workflow processes. Role will support Procurement and our stakeholders with organizational and system needs related to Procurement activity

Responsibilities

• Managing the requisition to PO workflow process including but not limited to managing the purchase order approval queue, making purchase order changes, managing the vendor add process and uploading procurement processes into the contract lifecycle management tool
• Operates as a supportive business partner to the Bottomline stakeholder community, identifying areas to improve the procurement experience, trains users as needed on theP2P requisition tool
• Communicates, implements and executes Procurement policies and procedures. Shares information and supports “best practices” sharing within Procurement and ensures communication with other Bottomline groups.
• Works with the Procurement strategic sourcing team to review market intelligence for assigned portfolio of goods and services. Manages the NDA process for potential suppliers working closely with the Procurement Contract Manager and Category Directors
• Assists with creating Procurement related metric reporting on progress
• Manages the Procurement mailbox
• Works with IT, Category directors, suppliers, and IT support personnel to create supplier punchouts, catalogs and other functionality.
• Work with AP for invoice resolution.
• Ensure compliance with Procurement Ethics, Procurement Policies, Sarbanes-Oxley, Corporate Standards, Values, Internal Controls, laws, etc.
  

Competencies (Knowledge, Skills and Behaviors)

• Strong knowledge of Procurement processes
• Communicates effectively both verbally and in writing.
• Good Analytical skills identifies process improvement areas
• Accountability/Results Driven: Personal willingness to be responsible for the outcome of your actions and the determination and know-how to ensure that results are achieved.
• Customer Oriented: The desire and ability to provide high quality of service to all customers in a responsive and prompt manner.
• Influencing Skills: The ability to work in close alignment with other functions internally and suppliers externally to influence others so that the desired results are achieved.
• Project Management: The ability to manage multiple responsibility areas to deliver the desired outcome.
  

Education/Experience

• Bachelor’s degree in Business, Economics, Engineering, Supply Chain or related field.
• 2-5 years of Purchasing experience (P2P system experience preferred)