Value Pack jobs - Personal Assistant

*Personal Assistant*

They support the work of managers and company directors for whom they are employed to undertake a variety of administrative, clerical and managerial tasks. Personal assistants:

• This role requires a high level of discretion;

• Pleasing personality;

• Good looking;

• Right attitude;

• Open minded;

• Friendly in nature;

• Smart;

• Bold;

• Always Smiling, Always Happy & Let go nature

• Work as a real time live reminder;

• Dynamic in nature and outgoing personality;

• Do not hesitate to do any work;

• Remain flexible to work beyond normal hours at times;

• One-on-One meeting with director;

• Give cold calling to new as well as old clients for orders;

• Generate leads;

• Promote company on digital platform, social media as well as on PR;

• Taking charge of tasks with loyalty towards the organization with full responsibility for the completion of the tasks;

• This position requires the ability to handle all confidential information with discretion;

• Should be able to complete all official and unofficial jobs with full discretion;

• Should have good command over MS Excel, Word & Power Point;

• Ready to attend business parties and accompany director all the time;

• Should be willing to travel for about 4-5 days when ever required (within Bangalore and India) with director to meet clients, business partners, and consultants;

• Make sure that everyone is enjoying and having a gala time with her personal assistance maintaining the cost and budget of the company;

• Doing so it is her duty to spend wisely and maintain the cost and budget of the company;

• Always available and no time restrictions for professional or personal assistance;

• Able to keep track of appointments, book tickets, hotel room, cabs etc.

• Ready Assist director in all profession and personal things as and when required;

• Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner;

• Act as the point of contact between the manager and internal/external clients;

• Screen and direct phone calls and distribute correspondence;

• Handle requests and queries appropriately;

• Manage diary and schedule meetings and appointments;

• Make travel arrangements;

• Take dictation and minutes;

• Source office supplies;

• Produce reports, presentations and briefs;

• Devise and maintain office filing system;

• Outstanding organizational and time management skills;

• Ability to multitask and prioritize daily workload;

• A pleasing personality and willingness to contribute and help outside of the scope of work will be appreciated;

• The candidate should have the ability to anticipate needs prior to her boss direction;

• Take dictation and type or prepare letters and documents, presentations and reports;

• Use a variety of software packages;

• Handle incoming and outgoing telephone calls;

• Take messages;

• Maintain diaries and databases;

• Implement and maintain procedures / administrative systems;

• Liaise with staff, suppliers and clients;

• Keep record of office stocks and place orders when supplies run low;

• Receive, open and distribute mail;

• File copies of letters sent out and correspondence received;

• May be required to make bank deposits and book / arrange lunches and /or dinners for management;

• Make travel and hotel reservations;

• Appointments are made for those who wish to consult the employer directly;

• PA’s update and consult their employer’s dairy and remind them of appointments;

• They also furnish the employer with all the necessary information that might be needed for telephone calls, visitors and business trips;

• Some personal assistants in smaller firms keep personnel files and arrange interviews between employees and management;

• Book-keeping and the reception of clients are other tasks that may have to be undertaken;

• Some personal assistants also undertake personal tasks, such as sending birthday cards and flowers to their employers’ spouses and children on birthdays and anniversaries;

• The dropping off and collecting of personal whereabouts and typing private and confidential letters for their bosses on personal matters;

• Although this occupation is traditionally female, men are also employed as personal or executive assistants;

• Skills which personal assistants need are flexibility, adaptability, good interpersonal skills, ability to multitask, organizational skills, communication skills, IT skills and secretarial skills;