Aarush Impact jobs - Admin Executive

Overview:

We are currently seeking a dynamic and proactive individual to join our team as a Admin Executive. This role combines administrative duties with facilities management responsibilities, ensuring the smooth operation of our office environment. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities:

Administrative Support:

Provide general administrative support to the office, including managing phone calls, emails, and correspondence.

Prepare and distribute internal communications, memos, and reports as needed.

Maintain electronic and physical filing systems, ensuring documents are organized and easily accessible.

Assist in coordinating travel arrangements and accommodations for staff members.

Assist in the planning and execution of company events, meetings, and conferences.

Handle ad-hoc administrative tasks and projects as assigned by supervisors.

Facilities Management:

Oversee the day-to-day operations of the office facility, ensuring a safe, clean, and functional work environment.

Manage vendor relationships for facility maintenance, including janitorial services, repairs, and supplies procurement.

Conduct regular inspections of the premises to identify and address maintenance issues, safety hazards, and cleanliness standards.

Coordinate office renovations, relocations, and space planning projects as needed.

Assist in implementing and enforcing office security protocols, including access control systems and emergency procedures.

Manage inventory and ordering of office supplies, equipment, and furniture.

Collaborate with IT and other departments to ensure proper functioning of office equipment and systems.

Requirements:

Previous experience in administrative support and/or facilities management is an advantage.

Knowledge of Microsoft Office Suite

Strong organizational skills with the ability to prioritize tasks and manage time effectively.

Detail-oriented mindset with a focus on accuracy and quality in work.

Familiarity with safety and security protocols in an office environment.

Flexibility and adaptability to handle changing priorities and deadlines.

Positive attitude, proactive mindset, and willingness to learn and grow in the role.