Personal Assistant - PA jobs in Noida at Arg digital seva pvt ltd

Duties:

Managing schedules and appointments

The PA updates the executive's calendar with details of appointments. It is the PA's job to let the executive know of the daily schedule.

Making Travel arrangements

Planning and other arrangements are the PA's job whenever the executive travels. It includes reservations of flight and hotel.

Organizing meetings and events

The PA has to fix meetings for the executive and ensure they participate in events. They also need to coordinate with others to ensure meetings go on smoothly.

Handling correspondence (emails and phone calls)

The PA handles the executive(s) communication, including phone calls, messages, emails, and even social media chats. The PA is the first line of contact for internal and external parties.

Provides administrative support

The PA offers administrative support, including filing, managing the executive's office, sending letters and memos, and other clerical work.

Research

PAs need to research and collect information for their executives. They need to look at different sources to get the information. They also need to compile the information and present it organizationally.

Skills:

Strong organizational skills

A PA needs to be well-organized. It would help them plan their work and complete it on time. They need to keep the executive's office organized and help them organize their work.

Multitasking and prioritization skills

A personal virtual assistant does many tasks and does not have the luxury of taking up a task after the previous one is completed. For example, PAs have to attend phone calls even as they update the PA's calendar. Therefore, multitasking is essential, and the PA must be able to prioritize tasks so that important tasks get preference.

Attention to detail

With so many things to do, each job must have the importance it deserves. Attention to detail is a key skill a PA needs. They should not miss out on anything while doing tasks.

Proven ability to manage a flexible schedule

The schedules of executives are flexible. Their calendars can change at any time. The PA must be quick enough to manage such changes. It calls for quick thinking and being able to adapt to changing situations.

Always available, mobile, and open to travel

The PA must be available when needed. Sometimes, the executive would want PA to accompany them while traveling. Therefore, the PA must be ready to travel at immediate notice.

Exemplary planning and time management skills

With many tasks to be completed, planning must be immaculate. The PA must manage time effectively to complete work on time.

Impeccable verbal and written communications skills

The PA is the executive's representative to the outside world and staff. Therefore, the PA must have excellent communication skills.

Ability to interact with high-profile clients and executives

The PA must interact with high-profile clients on behalf of the executive. It calls for being able to handle them tactfully. It calls for outstanding interpersonal skills.

Proficiency in computer applications (MS Office and G-Suite)

PAs must use computers for their daily work. Therefore, proficiency in applications like MS Office and G-Suite is a must. In addition, knowledge of bookkeeping applications is also required.

Knowledge of office management systems and procedures

A PA must know how to manage an office. They must know office management systems and procedures, including record-keeping and general administration.