Highbrow Interactive jobs - Executive Assistant

Job description

We are looking for a passionate Executive Assistant who will play a crucial role in supporting high-level executives and ensuring the smooth operation of the office.

Roles & Responsibilities

• Communication:

Screen and prioritize phone calls, emails, and other correspondence for the executive.

Draft and prepare emails, letters, and other communications on behalf of the executive.

• Travel Arrangements:

Make travel arrangements, including booking flights, accommodation, and transportation.

Prepare detailed itineraries for business trips.

• Hiring :

Manage job postings, coordinate interviews, and conduct reference checks.

Oversee employee records, including onboarding, terminations, and updating information in the HRIS system.

• Meeting Support:

Prepare meeting agendas, attend meetings, and take accurate minutes.

Coordinate logistics for meetings, including room setup, catering, and technology requirements.

• Information Management:

Organize and maintain files, records, and documents, ensuring easy retrieval of information.

Conduct research and compile data as needed for reports and presentations.

• Office Management:

Oversee the smooth functioning of the office, including ordering supplies and maintaining equipment.

Handle administrative tasks such as filing, copying, and data entry.

• Project Coordination:

Assist in coordinating and managing projects as assigned by the executive.

Follow up on action items resulting from meetings and projects.

• Relationship Building:

Build and maintain positive relationships with internal and external stakeholders.

• Problem Solving:

Anticipate and proactively address issues before they escalate.

• Event Planning:

Coordinate and plan events, conferences, and other special functions.

• Technology Proficiency:

Use office software, including word processing, spreadsheet, and presentation tools.

Familiarity with communication and collaboration platforms.

Qualifications and Skills:

• Strong communication and presentation skills (both written and oral).
• Proficient in creating compelling PowerPoint presentations and business email writing.
• Demonstrated leadership skills.
• Ability to work collaboratively and manage a team.

Benefits

Why us?

- Your work will reach millions of users

- Work with experienced team, who have delivered industry-leading products

- Growth proportional to contribution

Job Type: Full-time

Benefits:

• Health insurance
• Paid sick time

Schedule:

• Day shift